Privacy Policy

Effective date: August 08, 2024
Last modified: August 08, 2024

Privacy Policy Overview

Please take a moment to consider the following key points prior to utilizing our Services:

This Privacy Policy forms a binding agreement between you and us and is a fundamental component of our Terms of Use.
The terms “we”, “us”, and “our” refer exclusively to IT-Magic Sp. z o.o., a company established under the laws of Poland and the European Union, acting as a data controller unless stated otherwise in this document.
As a data controller, we determine which personal information (personal data) to collect, the duration of its processing, and the purposes for doing so.
This policy is applicable whenever you use our Services, and we presume that you reasonably expect your personal data to be processed in connection with such use. If you disagree, you are welcome to cease using our Services or object to the processing of your personal data.
We assure you that we do not collect your personal data covertly and are committed to only requesting the information necessary for the purpose at hand. For instance, in our “Contact Us” section, only your name and email address are needed to respond to your inquiries, without requiring you to disclose your identity.
For any questions relating to this Privacy Policy or your data subject rights, please contact us at [email protected]. For other inquiries, refer to the “Contact Us” section on our Website.

Scope of This Privacy Policy

This Privacy Policy governs the processing of personal data and cookie identifiers in relation to your use of our Services, as outlined in the Terms of Use.

This document clarifies what you can expect from us regarding your personal data when we act as a data controller, addressing the following aspects:

The types of information we collect, the legal grounds for collection, and the reasons for doing so.
The entities with whom we share your data.
The duration of data retention.
Your rights regarding your data.
The measures we implement to safeguard your personal information.
Amendments to this Privacy Policy.
Our contact information.

Information We Collect, Legal Grounds, and Purposes

Data You Provide to Us

Scope

We may collect or obtain personal data when you engage with our Services. Typically, this occurs when you submit your information via the “Contact Us” form on the Website. The personal data we collect may include your name, email address, phone number, project budget, and description.

You may provide additional information, such as your company’s name or personal accounts on social media. While such information is not necessary, it may assist us in more effectively processing your request. We kindly advise against sharing excessive personal data, particularly sensitive information.

Purpose and use of data

We collect personal data as provided by you through our Website forms, based on your reasonable expectation for us to collect and utilize this data. We process data from the “Contact Us” form to fulfill your requests, including customer support, addressing technical issues, or simply responding to inquiries. Similarly, data gathered via the “Career” form is processed to provide relevant information and maintain contact with potential candidates.

Legal grounds

The processing of your personal data primarily occurs to fulfill contractual obligations or to move towards a contractual relationship (i.e., providing our Services) or based on your consent. We may also process some personal data in alignment with our legitimate interests, which are justified as long as they do not conflict with your interests. Our legitimate interests include effective service delivery and fostering relationships with potential employees and contractors, facilitating communication regarding potential collaboration.

We are committed to respecting your right to object to our processing of your personal data in these scenarios.

Newsletters and Similar Communication

Scope

By subscribing to our newsletters via our Blog page, you will provide us with your email address.

Purpose and Use of Data

We utilize this data, along with any previously submitted information such as your name and relevant business details, to send you informative messages regarding cloud solutions or promotional content.

Legal Grounds

We share pertinent information based on the legitimate interests of IT-Magic Sp. z o.o., such as promoting our Services, cultivating our brand image, and establishing connections with prospective clients. You have the option to unsubscribe from our newsletters at any time via the link provided in each email.

We consider you interested in receiving our communications until you opt out of the mailing list.

Automatic Data Collection (Cookies and Similar Technologies)

Scope

We may also collect personal data based on your interactions with our Website through analytical web technologies that gather cookie identifiers as detailed below. This data provides insight into your engagement preferences and other related information.

Purpose

The data collected is used to enhance your experience while using the Website and to ensure its effective operation.

Legal Grounds

We process this data based on your explicit consent, which facilitates cookie identifier collection.

Use of Data

The data assists us in evaluating Website performance, customizing user experiences, and drawing your attention to relevant service information.

In both cases, we may process personal data to comply with legal obligations, particularly in response to requests from authorities, while ensuring your right to object is upheld.

Children’s Privacy

We recognize the significance of safeguarding children’s privacy. Our Services are not directed towards, nor intentionally marketed to, children. We do not intentionally collect or maintain information about children.

Other Processing ‍

It’s important to note that we may process your personal data on other grounds, including when necessary:

To protect your vital interests or those of another individual.
To fulfill a task carried out in the public interest or in exercising official authority vested in us.
For legitimate interests pursued by IT-Magic Sp. z o.o. or a third party, such as to investigate potential misconduct involving the Website or to shield ourselves and our partners from liability.

If we alter the processing purposes outlined, we will notify you of these changes before utilizing your personal data for the new purposes. Consent will be sought where necessary (unless the new purpose aligns with those previously stated).

Be assured, we do not sell your data or make decisions based solely on automated processing that may have legal implications or significant consequences.

Data Sharing

Access by Employees and Contractors

We may disclose your personal data to employees or contractors hired under service agreements, with necessary security precautions in place. These individuals may be based in the EU or in countries such as the US, Ukraine, and Poland.

Some recipients of your personal data may be located outside the European Union, where data protection laws may not match the EU’s standards. In such circumstances, we will implement adequate safeguards to protect your information in compliance with legal obligations, including establishing data transfer agreements based on standard contractual clauses approved by the European Commission.

Third parties

We may utilize external services, such as cloud storage and analytical tools, in service provision. Typically, we disclose non-personal, de-identified, and aggregated information to third parties, including data analytics providers. The external services we employ may change over time.

For a complete list of such services, please contact us at [email protected].

IT-Magic ensures adherence to relevant data protection regulations, including GDPR, when engaging service providers. We commit to protecting your personal information and using it solely for the purposes specified in this Privacy Policy. This includes using certified services, signing agreements with partners regarding data protection, and implementing technical measures to secure data during storage, processing, and transfer. Data transfers will only occur when adequate safeguards are assured.

Moreover, IT-Magic may disclose personal data to comply with legal requirements. This can include providing necessary information for investigations or legal proceedings upon official request.

Our Website may feature links to third-party sites (such as social media platforms like Facebook, Twitter, and LinkedIn). If you opt to engage with these platforms, you may share personal data with those parties. We bear no responsibility for the content or practices of these external sites. The collection, use, and disclosure of your information will be subject to the privacy policies of these external services, not this Privacy Policy. We encourage you to review the privacy and security policies of these third parties.

Data Retention

We retain data only for as long as necessary to provide our Services. This assessment is made on a case-by-case basis and considers factors such as data nature, collection and processing purposes, and applicable retention requirements. In any scenario, we will not retain your data for longer than necessary for its intended purpose.

In certain cases, we may anonymize personal data, meaning we remove identifiable information (such as your name or contact details) from the dataset, rendering it non-identifiable. Once anonymized, the data is no longer considered personal data and can be used for internal integrity and statistical purposes.

Your Rights

You possess several rights concerning your personal data, including:

The right to confirm whether we process your personal data and request a copy of it.
The right to request updates to your personal data or corrections to any inaccuracies.
The right to request the deletion of your personal data or to restrict its use.
The right to object to our processing of your personal data and withdraw consent when applicable.

We are dedicated to addressing any inquiries related to this Privacy Policy or applicable data protection laws from verified users. We endeavor to respond in a timely manner, with a potential extension of up to 60 days for complex requests, during which we will keep you informed.

To exercise your rights or if you have questions regarding our handling of your personal information, please reach out to us using the contact information listed below.

If you find our data processing practices unsatisfactory, you hold the right to file a complaint with the EU Data Protection Authority in your jurisdiction.

Protection of Your Personal Data

We implement rigorous measures to protect your privacy, including physical and electronic controls. In the event of a personal data breach presenting significant risks to your rights as a data subject, we will inform affected clients and appropriate authorities. We would also do our best to minimize any such risks.

Changes to this Privacy Policy

This Privacy Policy may be revised periodically, with updates reflected in the “Last modified” date at the top and summarized in a “Key changes” section below. Continued use of our Services post-amendment signifies acceptance of the revised Privacy Policy. If you disagree with it, you should discontinue using our Services. For notable changes, we will inform you through appropriate means (e.g., pop-up notifications or change summaries on our Website).

We trust this Privacy Policy helps you understand how your personal data will be handled at our company. Rest assured, we prioritize your privacy, allowing you to explore our Website freely.